Preliminary work coordination meeting

What is it?

An essential element to proceed with the execution of an anti-seismic intervention is to hold a preliminary coordination meeting between the client company and the company that will perform the work.
This meeting is even more relevant for those industrial entities where the intervention will be implemented without interrupting production processes, a recurring circumstance for companies such as Seriana S.p.A., whose added value is the implementation of anti-seismic interventions without creating inconveniences for the client.

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Why is the coordination meeting essential?

In addition to being a legal obligation envisaged by Art. 26 of Legislative Decree 81/08, preliminary coordination meetings are essential so that the client company and the executing company have the same intentions and expectations in relation to the intervention. In particular, coordination meetings have the function of:

1. illustrating the details of the executive project;
2. providing operational clarifications on the methodology that will be used by the company responsible for the works with specifications relating to the timing;
3. sharing information on the client’s work, such as working hours and impediments of any nature;
4. evaluating any interference or potential obstacles and evaluating the options available to bypass them (example: presence of Atex zones, overhead cranes, power lines, etc.);
5. identify all the figures included in the Security and Coordination Plan for prevention and protection measures.

Who participates?

The preliminary coordination meeting is called by the CSE (Safety Coordinator in the execution phase) and the presence of multiple parties is required at the meeting:
For the client company:

• The client for the works and/or its representative (possibly the operations manager) – Mandatory;
• RSPP (Risk prevention and protection service manager) or ASPP (Prevention and protection service technician) – Optional;
• Department head – Optional;
• Management for works – Optional.

For the contractor:

• The Employer – Mandatory;
• The Workers’ Safety Representative – Mandatory;
• The construction site Operations Manager – Mandatory.

How happens at conclusion of the coordination meeting?

The CSE prepares a report signed by the parties in which the topics discussed during the meeting are clearly and unequivocally shown and the responsibilities of the executing company and the client are specified.
On a periodic basis, the CSE must arrange verification meetings between the parties to ensure that all the provisions set out in the Operational Safety Plan and the related work procedures are applied correctly.
Seriana S.p.A. has managed to accumulate great experience in this sector; thanks to this knowledge we are able to analyse every situation, identify potential critical points and offer the most suitable solutions to the client’s individual needs.

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